How Furniture Manufacturers Order Custom Labels: From Artwork to Delivery

If you are a furniture labels supplier and have been putting off ordering custom deck labels because you are not sure what the
process looks like, this page is for you. Most buyers who request a quote from us have the
same question before they start: what exactly do I need to have ready, and what happens
after I send it?

The answer is straightforward. Here is the full process from first contact to labels in hand:
no surprises, no hidden steps.

What You Need Before You Start

You do not need much to get a quote started. At minimum:

• Your logo or artwork file: vector file preferred (AI, EPS, PDF with outlined fonts). High-resolution images (PNG, JPG at 300 DPI or higher) are accepted if you do not have a vector file.
• Your label dimensions: width and height in inches. If you are not sure what size you need, we will guide you based on your content.
• Your quantity: minimum order is 100 pieces.

That is it. You do not need to know whether you want woven or printed, which adhesive
type, or exactly what text goes where. Those decisions happen during the quote and
artwork process, and we walk you through them.

If you have vector artwork, the process moves fastest. Vector files scale to any size
without losing detail, which means your Artwork Proof comes back clean the first time.

If you only have an image file, we can work with it, but fine details and small text may
need to be simplified depending on the label size. We flag this during artwork review before
anything goes to production.

Step 1: Request a Quote

Send your logo file and quantity to start. Include:

• The label dimensions you have in mind, or a description of what content needs to fit (logo only, logo + compliance text, two-sided, etc.)
• Whether you need adhesive backing, sew-on, or both
• Any deadline you are working toward

You will have a price quote back within 24 business hours.

The quote includes unit pricing at your requested quantity, notes on any sizing
recommendations, and confirmation of material — woven, printed satin, or Tyvek depending
on your application.

What “furniture labels supplier” actually means in practice: We are not a print shop that
takes your file and runs it. Every order is reviewed by a person before it goes to production.
If your artwork has a resolution issue, a font that will not weave cleanly at your requested
size, or a compliance field that needs a layout adjustment, we tell you before the Artwork
Layout is prepared, not after.

Step 2: Submit Your Artwork

Once you approve the quote, submit your artwork file. If you already included it with your
quote request, this step is done.

What to send:

• Vector file (AI, EPS, PDF with outlined fonts) — preferred
• High-resolution image (PNG or JPG, 300 DPI minimum) — accepted

What we do with it: We prepare your Artwork Layout for Approval: a flat proof showing
your design at production size, in the correct proportions for your label dimensions. This is
not a 3D render or a lifestyle mockup. It is a precise, production-accurate layout so you can
review exactly what will be woven or printed before anything goes to production.

Your Artwork Layout is ready within 24 business hours of receiving your file.

If you do not have artwork ready: Some customers come to us with a logo in mind but no
production file. In those cases, an art fee applies to cover the preparation work. If you have
a vector file, there is no art fee, artwork preparation is included in your order.

Step 3: Review and Approve Your Artwork Layout

You will receive your Artwork Layout by email. Review it for:

• Logo placement and proportions
• Text legibility at the label size: especially important for compliance text, small fonts, and fine detail
• Color accuracy: Pantone references confirmed at this stage for woven labels
• Any compliance fields: fiber content, country of origin, flame retardant registration, careinstructions

If anything needs adjustment, we revise and send a new layout. Most orders go through one
round of revisions or none at all.

Once you approve the layout, production begins. This is the point of commitment,
approval is confirmation that what you see is what gets made.

Step 4: Decide Whether You Need a Pre-Production Sample

After approving your Artwork Layout, you have two options:

Option A — Proceed directly to production Most furniture manufacturers go this route.
Your Artwork Layout shows exactly what the label will look like. Skipping the physical
sample saves 3–4 weeks and is the right call for most standard orders.

Option B — Order a Pre-Production Sample first A Pre-Production Sample is a physical
label made to your exact spec: your artwork, your size, your material; manufactured and
shipped to you before the full production run begins. It lets you hold the actual label, test
the adhesive on your specific surface, and confirm the woven detail or print quality matches
your expectations before committing to the full quantity.

Pre-Production Sample pricing:

• $45 flat fee, which includes FedEx 2-day shipping
• Art fee applies if your artwork required preparation (no art fee if you supplied a vectorfile)
• Sample image emailed within 3 business days of order placement
• Physical sample ships within 10 business days of artwork approval

The $45 sample fee is not a sunk cost: it applies as a credit toward your full production
order.

When a Pre-Production Sample makes sense:

• First-time order with a new label design
• Adhesive application to an unusual surface — certain fabrics, treated wood, specialty finishes
• Compliance labels where the physical legibility of small text matters for inspection purposes
• High-volume orders where confirming quality before a large run reduces risk

When you can skip it:

• Reorders of an existing label design
• Standard woven or printed labels with a clean logo and straightforward layout
• When your timeline does not allow for the additional 2-3 weeks

Step 5: Production

Once artwork is approved and your production decision is made, manufacturing begins.

• Woven labels: Approximately 10 business days after artwork approval
• Printed labels (satin, Tyvek): Approximately 10 business days after artwork approval

Production happens overseas through our established manufacturing partners. That is how
we maintain consistent quality at fair pricing with a 100-piece minimum. Every production
run goes through quality control before it ships.

If you have a hard deadline: a trade show, a product launch, a retailer requirement, tell us
at the quote stage. We will confirm whether your timeline is achievable before you commit.

Step 6: Delivery

Labels ship from our facility to your address. Standard orders ship via ground freight. If you
need expedited delivery, tell us at the quote stage and we will confirm shipping options and
costs.
When your labels arrive, they are ready to apply. Adhesive-backed labels come with a
protective paper backing: peel and stick, exactly like a large, durable sticker. Sew-on
labels arrive folded or flat depending on your specification.

The Full Timeline at a Glance

Fastest possible path: vector artwork, no sample: Quote → artwork submission →
layout approval → production → delivery. From first contact to labels shipped in
approximately 2.5–3 weeks.

With a Pre-Production Sample: Add 2–3 weeks for sample production and review before
the full run begins.